Cookies and Privacy Policy

1. Introduction

Nexus Search (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring that your personal data is handled securely and in compliance with the General Data Protection Regulation (GDPR) and relevant Irish data protection laws.

This Privacy Notice explains:

• What personal data we collect

• How we process and use your data

• Your rights under GDPR

• How we keep your data secure

• How you can contact us regarding your data

By using our services or providing your personal data, you acknowledge and agree to the practices outlined in this policy.

2. What Personal Data We Collect

As an executive search firm, we collect personal data to match candidates with job opportunities. The data we collect may include:

• Identification & Contact Details: Name, email address, phone number, LinkedIn profile

• Career & Professional Information: CV, employment history, education, qualifications, areas of expertise

• Financial & Legal Information (as applicable): Salary expectations, PPS number, work permit/visa, limited company details

• Reference & Verification Data: References, feedback from employers or colleagues, background checks (with your consent)

We collect this data through various means, including job applications, phone conversations, meetings, referrals, and publicly available sources (e.g., LinkedIn).

3. How We Use Your Personal Data

We use your personal data for the following purposes:

• To match your profile with job opportunities

• To submit your profile to potential employers (with your explicit consent)

• To communicate with you about job opportunities, industry trends, and market updates

• To provide career advice and related services

• To comply with legal obligations (e.g., right to work verification)

We will always process your data in line with applicable laws and only with your consent or where legally required.

4. Legal Basis for Processing

Under GDPR, we process personal data based on one or more of the following legal grounds:

• Consent: You have given us permission to process your data for specific purposes

• Contractual Obligation: Processing is necessary to fulfill our role in connecting you with employers

• Legitimate Interest: We have a legitimate interest in processing data to provide executive search services, provided it does not override your rights

• Legal Compliance: We may process your data to comply with legal obligations (e.g., right to work checks)

5. How We Share Your Data

We will never share your personal data without your explicit consent. In providing our services, we may share data with:

• Potential Employers (only after obtaining your consent)

• Third-Party Service Providers who assist in recruitment processes (e.g., outsourced HR firms, background check agencies)

• IT & Marketing Service Providers that help manage our systems and communications (e.g., cloud storage, email platforms)

If Nexus Search undergoes a business change (e.g., sale or merger), we may transfer your data as part of the transition, ensuring continued GDPR compliance.

6. How Long We Keep Your Data

We retain personal data for up to 5 years from our last meaningful interaction with you. After this period, we will securely delete your data unless:

• You request earlier deletion (see Right to Erasure)

• We are required to retain data for legal or regulatory reasons

We may periodically update your data based on your interactions with us (e.g., job applications, LinkedIn updates, or direct communication).

7. Your Rights Under GDPR

As a data subject, you have the following rights:

• Right to Access – Request a copy of your personal data held by us

• Right to Rectification – Correct inaccurate or incomplete data

• Right to Erasure (“Right to be Forgotten”) – Request deletion of your data

• Right to Restrict Processing – Limit how we process your data

• Right to Data Portability – Request your data in a portable format

• Right to Object – Object to processing based on legitimate interest or direct marketing

• Right to Withdraw Consent – Withdraw consent at any time without affecting prior processing

To exercise any of these rights, please email paul@nexussearch.io. We will process your request within one month, unless additional time is required.

8. Data Security Measures

We take appropriate technical and organizational measures to protect your data, including:

• Secure Cloud Storage – Password-protected access for Nexus Search employees only

• Encryption & Firewalls – Protecting against unauthorized access

• Access Controls – Restricting data access to authorized personnel only

• Regular Security Reviews – Ensuring our systems remain secure

Despite these measures, no system is 100% secure. If we experience a data breach, we will notify affected individuals and the Data Protection Commission (DPC) as required by law.

9. Use of Cookies

Our website uses cookies to enhance user experience and collect analytics data. Cookies are small text files stored on your device when you visit our site.

Types of Cookies We Use:

• Essential Cookies: Necessary for website functionality

• Analytical Cookies: Help us understand website traffic and improve services

• Marketing Cookies: Used for targeted advertising (only if consented to)

You can manage or disable cookies in your browser settings. However, this may affect website functionality.

For more details, see our [Cookie Policy].

10. Third-Party Links & Social Media

Our website may contain links to external websites (e.g., LinkedIn, job boards). We are not responsible for their privacy policies.

We also use social media plugins (e.g., LinkedIn "Share" button). If you interact with these, your data may be processed by the relevant platform.

11. Complaints & Contact Information

If you have concerns about how we process your data, please contact:

Paul Smyth
Managing Partner, Nexus Search
Email: paul@nexussearch.io

If you are not satisfied with our response, you can lodge a complaint with the Irish Data Protection Commission (DPC):
www.dataprotection.ie

12. Updates to This Privacy Notice

We may update this Privacy Notice periodically. The latest version will always be available on our website. If changes significantly affect how we process your data, we will notify you directly.

Last Updated: [Feb, 2025]